Alliance Guild • Proudmoore • US • Retail TIER 4 GUILD


Town Hall: December 2022

This is a recap of our Town Hall meeting for the month of December, 2022. Topics covered include: welcoming new guild members, raid preparation, professions, Discord usage, gearing, guild bank contributions, and more.


Alliance Guild, Proudmoore, US

December 11, 2022 by Ayr


Hey folks! From time to time we host an open-floor town hall meeting to make sure that everyone is heard and that we're all on the same page. At these meetings, the staff will introduce various points of discussion from various topics, such as progression, upcoming changes, and status updates. Additionally, anyone who attends may ask questions, offer suggestions, and bring up other topics for us to discuss.

After each meeting, a recap of everything discussed will be posted here on our website.


Welcome Newbies!

Since the launch of Dragonflight, we've seen a ton of new and returning players flock to the game. That means we've got quite a few new faces around here too - so welcome everyone, we're happy to have you! If you came to this meeting, this post is going to be a lot of the same information you heard there, but it still might be worth a skim. If you didn't have the chance to make it, read through to see what all we talked about!

Raiding: Who, What, How?

The first raid tier of Dragonflight, Vault of the Incarnates, releases on Tuesday and we're planning on raiding that night. During the meeting, we talked in-depth about how guild progression works, who can get involved, and all other aspects of raiding with us - rather than recap it here, I'm going to point everyone to this dedicated post on the subject: Raiding With Us: Requirements & Expectations

In terms of specific requirements for Vault of the Incarnates, here is what we discussed:

  • Minimum iLvl: After gauging where everyone was at during the meeting, we have decided to reduce the minimum item level requirement for normal to 370. Going much lower than 370 will be difficult, as past that point it becomes a matter of survivability. Try to get as close as possible to the minimum before raid on Tuesday, and if you're struggling, please reach out and ask for help! We're here to help you.
  • Consumables: Because we're still so early in the expansion, consumables and enchants are still very expensive. Our goal is to provide feasts and cauldrons (potions) for raids and, generally-speaking, raiders are responsible for the rest; however, given the current prices, please do not go buy a bunch of consumables! We will not require them until prices drop.
  • Guides & Prep: Raiders are generally expected to, at the bare minimum, come to raid with a general understanding of how the fights work. It's strongly recommended that players learn what the mechanics are, what they do, and generally what they should do with those mechanics; however, please do not memorize any specific strategies as our strategies will likely differ from what you see in online guides. Give yourself the building blocks, and let's build the house together - so to speak.
    • Ex: Eranog (Vault of the Incarnates) - [Flame Rift]
      • ✅ You should know that Flamerift (Eranog) spawns a flame rift at your feet when it expires.
      • ✅ You should know that said flame rift spawns an add that needs to be killed.
      • ⛔ You should not memorize guide-specific locations for Flamerift as we will likely have our own spots.

Raiding: Loot & RCLootCouncil Addon

For those of you who have raided with us in the past, you'll remember that we've used RCLootCouncil to speed up the distribution of unwanted or extra loot. Dragonflight has made some significant changes to the default loot system in raids, which is now "Group Loot" (aka Need Before Greed).

Group Loot has been significantly changed since its last appearance back in 2016, but one of the most important changes is as follows:

"Lastly, even after winning the roll, items remain fully tradeable without restrictions to any player that was eligible as a looter - as-in, if you weren’t locked to that boss previously. Inversely, this means that players who have already killed Boss 1 on Normal for the week can’t join for that boss and have loot traded to them (similarly, the need/greed pane won’t appear for that player)."

Our goal is to continue to use RCLootCouncil, as it has been modified to work with this new Group Loot system, and will allow us to have more control over how loot is managed - here are some of the benefits:

  • Players will have more time to decide if a particular piece is an upgrade, instead of being forced to roll on loot prematurely due to Blizzard's short timer.
    • This will let players run sims, look at BiS lists, and etc. Additionally, it will prevent people from unnecessarily rolling "need" on something because it "might" be an upgrade, only further complicating the process when they realize it isn't.
  • Ability to keep a verbose list of who won what rolls, who traded what loot, and generally how quickly people are gearing up. This is helpful when figuring out which bosses to target, and whether or not we need to focus more on a certain difficulty. It also helps resolve any potential loot disputes that could arise.
  • Easier time trading loot when players accidentally need on gear that isn't an upgrade. Roll history is tracked, and "re-awarding" loot is as simple as clicking a button.

Essentially, for our use case, RCLootCouncil continues the normal "Group Loot" system, just with a better set of features than the game can provide. Here is how rolling on boss loot would work:

  1. Everyone needs to install and enable RCLootCouncil (link) - this only works if everyone has the addon!
  2. When a boss dies and loot drops, everyone will "pass" on it. The "Master Looter" (Ayr) will "greed" on everything, meaning he will take temporary possession of loot.
  3. RCLootCoucil takes over and loot is rolled off normally through the addon.
  4. Ayr distributes loot to the respective roll winner(s).

Guild Bank Contributions

At the start of an expansion, stocking the guild bank is always rough because of how expensive or time-consuming the materials are to source. This is more difficult in Dragonflight due to the addition of reagent quality and the profession revamp. Our goal is to always provide feasts and cauldrons (potions) for raiders, but this takes a lot of materials to be able to do every week! In addition to consumables, we also try to provide gems, enchants, and other gear enhancements to players when available.

That being said, if you are able to contribute any materials or gold to the guild bank, it would be greatly appreciated! Even if it's just depositing some gold to help offset the cost of repairs or materials, or throwing a few extra herbs in once in a while. Don't break the bank or buy WoW tokens to help out - that's unnecessary; however, if you have some spare time and don't mind farming or purchasing items we need, that would be appreciated because every little bit helps.

TL;DR - If we all contribute even just a little bit, life gets much easier for everyone!

We're currently mostly in need of herbs, fish, and meat the most - as these will allow us to make and provide raid consumables; however, feel free to throw in anything you feel is relevant! Please use the last tab of the guild bank, labeled "Donate Here", to deposit all of your donations. Thank you!

Discord Updates & Usage

Since the end of Shadowlands, we've made some fairly significant changes to the way our Discord server is structured. Things are now much more organized and will hopefully be easier for everyone to use! That being said, please use the channels correctly and keep things on-topic - if you're talking about your pet cat, it should probably go in #chit-chat, whereas if you're asking specific questions about a raid fight, it goes in #raiding.

LFG Forum

In order to make organizing groups easier for everyone, we have created #lfg. The general purpose of this channel is to provide a way for guildies to organize content outside of the game, as people are generally accessible through Discord when they aren't online. This keeps a single line of communication active, and doesn't require people to rely on in-game whispers or guild chat for runs that aren't happening at that moment.

For example, let's say you have a keystone that you would like to run but due to work obligations you're only available this coming Friday evening. You can create a thread in #lfg, following the provided format, to "advertise" your group to the guild. Everyone can then organize your run outside of the game, and when the scheduled time comes, everyone logs in and runs your key.

Professions Forum

Because Dragonflight has significantly revamped professions, especially with the addition of crafting specializations, it's now important to organize amongst guildies for crafts. As a way for people to post work orders outside of the game, we've created #professions. The current work order system doesn't send crafters notifications when a guild member posts a work order, and in order for us to know it even exists, a player would have to go to their crafting bench to see it.

The intent here is that players make their work orders in-game, and then also post them in #professions for maximum visibility. Additionally, if you have any questions about professions, feel free to post them here too!

Resources Forum

There are a ton of very helpful resources for this game - including guides, websites, tools, addons, useful WeakAuras, and more. As a way to help categorize the ones we find most useful to the guild, we've created #resources. All posts are given relevant tags, and you're able to search them as you wish. This is also where we will post our list of raid-specific guides and WeakAuras.

Members cannot post directly to this channel; however, if you come across anything you think should be there, feel free to reach out to Ayr!

Staff Applications

We're always looking for more help! For those of you who are new, we keep our officer applications open all the time and will promote and/or demote as we deem necessary. Currently, we are looking for people to help out with the social aspect of our guild - including, but not limited to:

  • Recruiting new members
  • Planning and hosting fun social events such as transmog nights, achievement runs, scavenger hunts, raffles, and more.
  • Encouraging activity in guild chat and Discord

While it's unlikely that someone who just joined the guild would be given a staff position, we encourage everybody interested to apply anyway because your application can be reviewed at any time in the future - plus, time with the community does not equate to experience, it just adds credibility.

Even though we aren't currently looking to fill non-social positions, if you would rather a position where you focus on PvE or PvP you should also still apply should we have vacancies in the future!

Apply here!

Ohana Means Family

I know we say this in every recap, but it's a very important point to drive home as it encompasses the spirit of our community.

One of the most common words we use to describe this community is family. Inclusivity is one of the key tenets of our community: we don't believe in cliques - everyone in this community, regardless of how long they have been here or how active a role they play, is a part of our family.

That being said, we can't leave our family hanging! One of the things that we, as staff, are proudest of when it comes to how awesome of a community we have here is how social and friendly everyone is. You don't see that very often nowadays.

Creating an "Isometric" Atmosphere

In this community, regardless of who someone is, what their skill level is, what their background is, or how often they can play with us, everyone is a valuable asset. Everyone should feel welcome.

Here is what that means:

  • When somebody joins the guild, give them a huge welcome! They're new, and they deserve to feel welcome.
  • If somebody asks a question, or says something, respond to them! Don't let them feel left out just because they aren't in Discord. But that definitely shouldn't stop you from encouraging them to join it!
  • HAVE FUN doing what we do! Whether it's raid, a transmog run, or just casual banter - people are at their best when they're having fun. Take screenshots at guild events and post them in #the-inn in Discord. We'll upload the best ones here on Guilds of WoW! Families make memories, right?
  • BE VOCAL with your questions and suggestions. This community wouldn't be where it is today without you, your opinion matters.
  • If you see somebody struggling, whether it's with a quest, or a real life issue, help them out! Their issues become our issues if they go unresolved.
  • Encourage members to use their resources. Join Discord and chat with us, be social, sign up on the guild calendar, join Guilds of WoW, and so on.
    • Just because we aren't hosting a guild event or running a raid doesn't mean you can't hop in Discord and chat with us. Be social!

Communication is Key

One of the most important things to us is communication. Like we say time and time again, your opinions matter to us - you just have to make sure we hear them! If you have questions, comments, or concerns, please don't hesitate to reach out. There are a lot of people in our community, so problems aren't always obvious and sometimes we miss the occasional question.

Communicate early and often. If you've signed up for an event but you can't make it, update your sign-up status and send a message in Discord. If you have questions about anything, don't be afraid to ask - there's no such thing as a stupid question.

All too often someone will miss a guild event or an important announcement because they haven't read Discord or checked the in-game calendar, and they'll say "Oh man, I didn't know we were doing this tonight! Sorry I missed it." Additionally, we've found that sometimes people will leave the guild claiming that "Nobody does anything together", when in reality that couldn't be further from the truth and the likely case is that they haven't joined Discord or read the announcements. We always try to give as much notice as possible when we schedule events or are going to make important changes to the way the guild functions. Please make sure you keep up to date. Not knowing something is going on because you didn't read the announcements isn't an excuse!

Use the tools that we've set up for you:

  • Chat in Discord and get to know your fellow guildies. We post a lot of important updates there as well!
  • Use the in-game calendar and Discord to find out about upcoming events and sign up for them!
  • Sign up on Guilds of WoW if you want to receive notifications about guild news posts and events.
  • Use WarcraftLogs, WoWAnalyzer, and Wipefest to analyze your performance in raids and keystones.

Most importantly, though - if you aren't sure about something, ask us. We're here to help, not to hurt. You'll never be made fun of or scolded for asking a question you think is "dumb", because chances are, if you have that question, someone else does too.


During the "open floor" portion of our meetings, we give guild members the chance to ask questions, provide feedback, offer suggestions, and so on. This is a summary of all of the discussions had during our meeting.

Questions from Tonight

Will heroic roster members be required to attend the Saturday night raids?

No, but your attendance is both encouraged and appreciated. The main point of these Saturday night raids is to serve as casual, learner-friendly nights for players who either want to practice and improve, aren't interested in heroic progression, or would like to get logs in order to join the heroic roster. For these nights to remain sustainable, and for us to continue to foster this sort of atmosphere, we need people to attend!

If you're able to attend on Saturday nights, it'd be greatly appreciated! If you're bored with your main, feel free to use this as an opportunity to gear your alts, try new specs, or maybe even a new role. The biggest concern is just making sure we have enough attendance. To put it simply - if we have 5 guildies show up, we'd have to pug anywhere from 5-10 pugs depending on everyone's role, and that's not very good for a learning environment.

I'm completely new to raiding, so I think it'd be best if I held off until I'm more comfortable in dungeons. Can I join later on?

Well, yes, but I wouldn't recommend holding off at all! With the current state of the game, dungeoning and raiding require two separate skillsets - to the point where, in most cases, your build will even differ. Pretty much the only way to get comfortable raiding is to actually raid. While we're progressing normal on Tuesdays and Thursdays, it's a great opportunity for you to jump into things and get your feet wet, as the expectations are admittedly lower than heroic and the environment, like our future Saturday nights, is intended for both learning and progression. If you feel like it's too much after a couple of raids, feel free to step out and take a break or reach out - we're more than happy to help!

TL;DR - Come anyway, have fun. Worst case scenario, if you feel too overwhelmed, take a break for a bit and ask for help!

Is the 370 item level requirement for normal a hard requirement, or is it flexible? I think I can pull more than enough DPS/HPS.

For right now, 370 is the bare minimum that we will take. As we get closer to Tuesday, if you're still having trouble hitting that number, please reach out so we can help you. We feel that this is more than fair given that, not including Tuesday's reset, players will have had two full weeks of M0 lockouts, weekly events, repeatable events, farming rares, and crafting gear.

While it's perfectly valid that players with a lower item level can often times still pull their weight in terms of DPS/HPS, the reason for our minimum requirements is a bit more involved than that. As the old adage goes - a dead DPS is a useless DPS, and the lower your item level, the lower your survivability.

The general rule of thumb that we've followed since Legion is setting the item level requirement to 15 below the minimum drop. This means that if normal drops start at 389, the minimum requirement should technically be 374; however, after seeing where everyone was at gear-wise tonight, we decided to lower that to 370. That's 19 item levels below the minimum drop. Unfortunately, if we go much lower than that, players are going to start getting hit really heavily by unavoidable raid mechanics, and healers will struggle too much to keep people alive.

Relevant Questions from Prior Town Halls

Generally speaking, will we be using the same structure for raiding [in 10.0]?

Yep! We've been using some form of the same system since early Legion, and we've found that it works really well for our guild and both (a) the type of raiders we have, and (b) the type of community we want to foster. The goal isn't to "exclude" people from progression - it's just to make sure that everyone who is on the progression roster is able to perform adequately. There is currently no plan to change the way we run the approval roster or the casual nights.

That's not to say that we aren't open to suggestions, though! If you have concerns or suggestions for the way we run raiding around here, please feel free to voice your opinion!

How about raid days/times? Will those be the same [this tier]?

Changing days and times for raid is often rough, because at the end of the day that means that somebody (or multiple people) will be excluded from the new schedule due to their availability. Additionally, we recruit based on these times so people joining the guild are expecting us to keep them. Although we've changed days/times in the past, it was due to the fact that we've had almost a completely new roster and we wanted to ensure that those days and times were a good fit for everyone. We currently do not have any reason to change our days and times, so the schedule for 10.0 will be as follows:

  • Tue @ 8:00 PM (PST/Server) - Progression Day 1
  • Thu @ 8:00 PM (PST/Server) - Progression Day 2
  • * Sat @ 8:00 PM (PST/Server) - Casual/Alt Night

* As we've done in previous tiers, the Saturday night raids will not be scheduled at the start of the patch. We will start running on Saturday nights after the Tuesday/Thursday night group has cleared through normal and is ready to move on to heroic.

What are the expectations as far as roles and specs go? Can I swap if I'm not happy?

We've always been a big proponent of the idea of raiders playing what makes them feel comfortable. If you're having fun, you're going to perform better after all! Naturally, a roster can only have so many healers and so many tanks - so swapping roles is a bit more involved than simply saying "Hey, I wanna raid heal from now on!"; however, it isn't unheard of. Basically we ask these questions:

  • Are you going to be able to pull your weight on your new class or in your new spec?
  • Will your swap affect the viability of our current roster? (Ex: We can't have 6 healers and 10 DPS.)
  • Is losing your class and/or spec going to be detrimental to current progression? (Ex: The only person with a specific external or raid CD, etc.)

At the end of the day, it's your $15/month, we aren't here to tell you what you have to play. As long as it isn't going to cause issues for us, and as long as you can still meet our minimum requirements, it shouldn't matter.


We hope that everyone has had a great time so far in Dragonflight! Just two weeks in and there's already a ton of things to do. Don't worry if you're feeling a bit overwhelmed though - you're always welcome to reach out for help!

The goal going forward is to host these meetings every one to two months, but until our next one if you have any questions, comments, or concerns let us know. Don't be a stranger! Popping into Discord or sending a message to everyone goes a long way toward keeping the guild active and friendly. Even if you're casually farming herbs or running around, stop by and say hi!